12 Follow up reminder app You Should Know

In any client-facing profession, from real estate to trades, the difference between a secured deal and a missed opportunity often comes down to timely follow-up. A simple "Did you receive my quote?" or "Just checking in on our discussion" can be the crucial touchpoint that maintains momentum. However, managing dozens, or even hundreds, of these interactions manually is a recipe for oversight. Critical tasks fall through the cracks, potential revenue is lost, and professional relationships can falter. This is precisely the problem a dedicated follow up reminder app is designed to solve.

This comprehensive guide moves beyond generic feature lists to provide a detailed analysis of the leading reminder apps available today. We'll explore the specific functionalities that matter most for professionals, offering practical insights into how each tool can be integrated into your daily workflow. For every app reviewed, you'll find an honest assessment of its strengths and limitations, ideal use case scenarios, pricing details, screenshots, and a direct link to get started. Our goal is to equip you with all the information needed to select the best platform for your specific business requirements, ensuring no client or lead is ever forgotten again. This resource is organised to help you quickly compare options and find the perfect fit to streamline your follow-up process.

1. OnSilent

OnSilent redefines the traditional follow up reminder app by tackling the problem at its source: the influx of calls and voicemails. Instead of just reminding you to follow up, this AI-powered smart voicemail assistant automates the entire initial sorting process, ensuring no critical task is ever missed. It’s an exceptional choice for professionals in client-facing roles, such as real estate agents, mortgage brokers, and trades professionals, who are consistently inundated with calls. The platform automatically transcribes, categorises, and prioritises incoming messages, saving users an average of eight hours per week.

This intelligent system allows you to transform communication management from a reactive chore into a streamlined, proactive workflow. It’s more than a simple reminder tool; it’s a comprehensive communications hub designed for peak efficiency.

Standout Features and Practical Use Cases

OnSilent’s primary strength lies in its intelligent filtering and organisational capabilities. The AI accurately distinguishes between urgent business inquiries, spam, and routine calls, allowing you to focus your attention where it’s most needed.

• AI-Powered Prioritisation: OnSilent’s AI analyses incoming voicemails, identifying key details and caller intent. For a property manager, this means a tenant's urgent maintenance request is immediately flagged for action, while a cold sales call is filtered out, preventing distraction.
• Swipe-to-Action Interface: The app features a highly intuitive user interface. With a simple swipe, a transcribed voicemail can be added directly to your to-do list, creating an instant follow-up task. This eliminates the manual effort of listening to messages and transferring notes to a separate system.
• Seamless Workflow Integration: OnSilent connects directly with over 100 tools, including popular CRMs and spreadsheets. This ensures that follow-up tasks generated from voicemails are automatically logged in your primary management system, maintaining a single source of truth for all client interactions.

OnSilent is a powerful tool for any professional who needs to manage a high volume of calls without hiring additional staff. Its ability to create an organised follow-up list directly from voicemails makes it an indispensable asset for staying on top of client communication.

Implementation and Access

Getting started with OnSilent is remarkably straightforward. The service integrates with your existing business number and phone system without requiring complex technical changes. This quick setup process means you can be operational within minutes.

OnSilent offers a risk-free, 2-week free trial that doesn’t require a credit card, allowing you to fully explore its capabilities. While specific pricing details require a direct inquiry, the service is positioned as a cost-effective alternative to hiring administrative support.

• Pros:
  • Saves significant time by automating voicemail and call management.
  • Advanced AI effectively filters spam and prioritises important business calls.
  • Integrates seamlessly with CRMs and other workflow tools.
• Cons:
  • Some advanced integrations may present a learning curve for less tech-savvy users.
  • Upfront pricing information is not readily available on the website.

Website: https://onsilent.com

2. TickTick

TickTick excels as a powerful, all-in-one productivity suite that moonlights as a highly effective follow up reminder app. While not solely designed for follow-ups, its robust task management framework is perfectly suited for professionals like real estate agents and tradespeople who need to track multiple client interactions and project deadlines. You can create a task for each follow-up, assign a due date, and set precise, recurring reminders so nothing slips through the cracks.

What sets TickTick apart is its versatility. Beyond simple reminders, it offers location-based alerts, perfect for a property manager needing a reminder to call a tenant when leaving a specific building. The Pomo Timer integration also helps you dedicate focused blocks of time to making follow-up calls or sending emails, enhancing overall productivity.

Key Features & Pricing

• Smart Reminders: Set multiple, recurring, and even location-based reminders for any task.
• Multiple Views: Organise your follow-ups in list, Kanban board, or calendar formats to suit your workflow.
• Collaboration: Share task lists with team members or assistants to delegate follow-up activities.
• Pricing: A generous free plan is available. The Premium plan, which unlocks more advanced features like calendar views and custom filters, is highly affordable, starting at approximately AUD $3.50 per month.

For more details, visit the official website: https://ticktick.com/

3. Todoist

Todoist is a powerhouse in the world of task management, and its clean, intuitive design makes it an exceptional follow up reminder app. For professionals like mortgage brokers or small business owners juggling multiple client communications, Todoist simplifies the process of tracking every touchpoint. You can quickly add a follow-up task, such as "Follow up with Jane Smith re: quote," assign a due date, and set a specific reminder time, ensuring no opportunity is missed.

The platform’s strength lies in its natural language input; you can simply type "Send proposal follow-up every Friday" and it automatically creates a recurring task. Its robust filtering and labelling system allows you to organise follow-ups by client, project, or urgency. This level of organisation is invaluable for managing a high volume of interactions without feeling overwhelmed, making it a go-to for streamlined productivity.

Key Features & Pricing

• Recurring Due Dates: Easily set up reminders for daily, weekly, or monthly follow-ups.
• Labels & Filters: Organise and view your follow-up tasks by custom categories, like "Urgent" or "Client Name."
• Integrations: Connects seamlessly with tools like Google Calendar and Slack to centralise your workflow.
• Pricing: A very capable free version is available. The Pro plan, which unlocks unlimited reminders and projects, starts from around AUD $6 per month.

For more details, visit the official website: https://todoist.com/

4. Microsoft To Do

For professionals deeply embedded in the Microsoft 365 ecosystem, Microsoft To Do stands out as a simple, effective, and completely free follow up reminder app. Its primary strength lies in its seamless integration with Outlook. Any email you flag in your Outlook inbox can automatically appear as a task in To Do, making it incredibly easy to turn client communications into actionable follow-up reminders without ever leaving your workflow. This direct link is invaluable for real estate agents or mortgage brokers managing a high volume of email inquiries.

While it lacks the complex project management features of its competitors, its simplicity is its selling point. The platform offers a clean, user-friendly interface that focuses purely on task management. You can create lists for different projects or client types, add due dates and reminders, and use the "My Day" feature to organise your most critical follow-ups for the day ahead, ensuring you stay focused on revenue-generating activities.

Key Features & Pricing

• Outlook Integration: Flagged emails in Outlook automatically become tasks in To Do, streamlining your follow-up process.
• My Day View: A smart daily planner that helps you prioritise and focus on your most important tasks each day.
• Task Organisation: Create distinct lists, add sub-tasks to break down complex follow-ups, and add notes for context.
• Pricing: Completely free to use with a Microsoft account. There are no paid tiers or hidden costs.

For more details, visit the official website: https://to-do.microsoft.com/

5. Any.do

Any.do shines as a highly organised and collaborative follow up reminder app, particularly well-suited for professionals who need to coordinate tasks with a team or even manage family commitments. Its strength lies in its simplicity and shared list functionality, allowing a small business owner to delegate follow-up calls to an assistant or a property manager to share a maintenance schedule with their tradespeople. The clean, intuitive interface makes it easy to quickly add tasks and reminders.

What makes Any.do a standout choice is its seamless integration with daily life. The ability to add tasks via voice using Alexa or Google Assistant is perfect for a busy real estate agent on the go. Furthermore, its WhatsApp integration allows you to create reminders directly from your conversations, ensuring a client request never gets forgotten. This cross-platform syncing keeps your follow-up list current whether you're at your desk or on your phone.

Key Features & Pricing

• Shared Lists & Tasks: Easily assign and track follow-ups with team members, assistants, or family.
• Voice Entry: Quickly create tasks and reminders using integrations with popular voice assistants.
• Location-Based Reminders: Get an alert to follow up with a client when you arrive at or leave a specific location. By using its features effectively, you can learn how to prioritise tasks and manage your workload efficiently.
• Pricing: A solid free version is available for basic use. The Premium plan, which unlocks advanced recurring reminders, location-based alerts, and unlimited integrations, starts from around USD $3 per month.

For more details, visit the official website: https://www.any.do/

6. Remember The Milk

Remember The Milk is one of the original to-do list apps, and its longevity is a testament to its simple yet powerful design. As a follow up reminder app, it provides a no-fuss, efficient way for professionals like mortgage brokers or small business owners to track client communications and deadlines. Its core strength lies in its straightforward task creation and flexible reminders, ensuring you can quickly set up follow-ups and move on to your next task without getting bogged down in complex features.

The platform stands out with its "Smart Lists" feature, which automatically organises your follow-ups based on criteria you set, such as priority, due date, or tags. This is ideal for managing a large volume of client interactions. You can create a Smart List for "Urgent Follow-Ups" or "Next Week's Calls," keeping your most critical tasks front and centre. Its seamless cross-platform syncing ensures your reminders are always with you, whether you're in the office or on the go.

Key Features & Pricing

• Smart Lists: Automatically create dynamic lists of your follow-ups based on custom search queries.
• Flexible Reminders: Get reminders via email, text, and mobile notifications to ensure you never miss a follow-up.
• Integrations: Connects with Google Calendar, Gmail, and other tools to centralise your workflow.
• Pricing: A solid free version is available. The Pro plan, which unlocks advanced features like unlimited sharing and file attachments, is priced from approximately AUD $6.50 per month.

For more details, visit the official website: https://www.rememberthemilk.com/

7. Google Keep

For professionals deeply embedded in the Google ecosystem, Google Keep offers a surprisingly effective and streamlined solution as a follow up reminder app. While primarily a note-taking service, its strength lies in its simplicity and seamless integration with Google Calendar and Gmail. You can quickly create a note for a follow-up, set a time-based or location-based reminder, and have it appear directly in your calendar, ensuring you never miss an important client check-in or project milestone.

What makes Google Keep stand out is its visual, card-based interface. You can colour-code notes for different clients or project types, making it easy to see your priorities at a glance. The ability to add collaborators is perfect for a small team, like a real estate agent and their assistant, who need to share a follow-up checklist. It’s the ideal choice for anyone who needs a simple, free, and highly integrated tool without the complexity of a full-blown project management system.

Key Features & Pricing

• Integrated Reminders: Set reminders that sync automatically with Google Calendar.
• Colour-Coded Organisation: Visually organise follow-up notes with different colours for easy identification.
• Collaboration: Share notes and checklists with team members to delegate tasks.
• Pricing: Completely free to use with any Google account. There are no premium tiers or hidden costs.

For more details, visit the official website: https://keep.google.com/

8. ClickUp

ClickUp is a powerhouse productivity platform that functions as a highly customisable follow up reminder app. It's designed for users who want to go beyond simple reminders and build a complete workflow around their client interactions. For a small business owner or real estate agent, you can create a dedicated task for each client follow-up, add attachments like contracts or photos, set priorities, and create dependencies, ensuring you complete prerequisite tasks first.

The platform's key strength is its sheer flexibility and integration capacity, connecting with over 1,000 other tools. You can delegate follow-up tasks to an assistant within the platform and track their progress, making it ideal for growing teams. While its extensive features can present a learning curve, the ability to tailor every aspect of your reminder system to your exact needs is unparalleled. For business owners seeking to master their schedules, effective time management is crucial and ClickUp can be a central part of that strategy.

Key Features & Pricing

• Customisable Reminders: Create tasks with attachments, subtasks, priorities, and custom fields for detailed follow-up tracking.
• Team Collaboration: Delegate reminders and tasks to team members with individual profiles and progress tracking.
• Extensive Integrations: Connects seamlessly with over 1,000 third-party applications to centralise your workflow.
• Pricing: Offers a robust "Free Forever" plan with substantial features. Paid plans with more advanced capabilities start from approximately AUD $10.50 per user per month.

For more details, visit the official website: https://clickup.com/

9. Toodledo

Toodledo stands out as a highly customisable and powerful task manager that doubles as a reliable follow up reminder app. It is particularly suited for individuals or small business owners who appreciate a no-nonsense, function-over-form approach to organisation. You can meticulously categorise follow-up tasks using folders and contexts, set precise due dates, and receive reminders via email, push notifications, or even SMS, ensuring you never miss a client touchpoint.

What makes Toodledo a unique choice is its sheer depth of customisation and practical features. The ability to create tasks directly from emails is a massive time-saver for professionals who manage client communication through their inbox. Furthermore, its location-based alerts are perfect for a trades professional who needs a reminder to follow up with a supplier when they are near the supplier's warehouse. While its interface may seem a bit dated compared to newer apps, its robust feature set offers exceptional control over your workflow.

Key Features & Pricing

• Detailed Task Organisation: Use folders, contexts, goals, and subtasks to organise your follow-ups with incredible detail.
• Versatile Reminders: Set alarms via email, in-app pop-ups, and SMS for critical follow-up deadlines.
• Email Integration: Forward an email to a unique Toodledo address to automatically convert it into a task.
• Pricing: Toodledo offers a free version with basic features. Paid plans, which add subtasks, statistics, and more integrations, start from US $3.99 per month.

For more details, visit the official website: https://www.toodledo.com/

10. 2Do

2Do is a powerful and detail-oriented task manager that doubles as a highly effective follow up reminder app, particularly for professionals who need granular control over their to-do lists. Its strength lies in allowing users to build complex, structured tasks for each follow-up, complete with sub-tasks, notes, and specific deadlines. This makes it ideal for a small business owner tracking client onboarding steps or a trades professional managing multiple job stages, ensuring no detail is overlooked.

The platform’s standout feature is its robust offline functionality, providing reliable access to your follow-up schedule even without an internet connection. Smart Lists allow you to create dynamic, filtered views of your follow-ups based on due dates, priority, or custom tags, helping you focus on what’s most urgent. While it may have a steeper learning curve than simpler apps, its depth makes it a powerhouse for organising complex projects.

Key Features & Pricing

• Offline Functionality: Access and manage your follow-up tasks and reminders without needing an internet connection.
• Smart Lists & Checklists: Organise follow-ups with powerful filters and create detailed checklists for multi-step processes.
• Deadline Reminders: Set precise alerts and notifications for every important deadline to ensure timely action.
• Pricing: 2Do is a one-time purchase on each platform (iOS, macOS, Android). A free trial is available, with the Pro version unlocking all features for a single payment, which varies by platform.

For more details, visit the official website: https://www.2doapp.com/

11. Capsicum

Capsicum brings a unique, journal-like approach to productivity, making it an excellent follow up reminder app for professionals who prefer structuring their entire day around key tasks. It combines a daily planner, habit tracker, and notes, allowing you to time-block specific slots for follow-ups. This method is ideal for real estate agents or mortgage brokers who need to dedicate focused periods to client communication without getting sidetracked. You can create a task for each follow-up, assign it to a time block in your calendar, and receive timely notifications.

What makes Capsicum stand out is its emphasis on daily routine and habit building. Rather than just setting a reminder, the app encourages you to integrate follow-ups as a recurring, non-negotiable part of your daily schedule. Its smart suggestions help you find the perfect time to slot in a call or email, optimising your productivity. This focus on structured planning makes it a powerful tool for streamlining administrative processes and building consistent client engagement habits.

Key Features & Pricing

• Time-blocking: Dedicate specific time slots in your daily schedule for follow-up activities to ensure they get done.
• Habit Tracker: Build a consistent follow-up routine by tracking it as a daily goal.
• Focus Mode: Minimise distractions during your scheduled follow-up blocks to improve concentration.
• Pricing: A free plan is available with limitations on the number of tasks. The Premium subscription unlocks unlimited use and advanced features, starting from AUD $2.99 per month. It is currently only available on iOS.

For more details, visit the official website: https://capsicum.app/

12. Apple Reminders

For professionals deeply embedded in the Apple ecosystem, Apple Reminders serves as a surprisingly capable and convenient follow up reminder app. While it lacks the specialised CRM features of other platforms, its strength lies in its seamless, native integration across iPhone, iPad, Mac, and Apple Watch. You can instantly create a reminder to follow up with a client using Siri, ensuring no opportunity is missed, whether you're in the office or on the go.

The app’s simplicity is its defining feature. Setting up a list for "Client Follow-Ups" or "Supplier Calls" is straightforward. Its location-based alerts are particularly useful for real estate agents or tradespeople, who can set a reminder to call a client upon leaving a specific job site or property. This no-cost, built-in tool is perfect for those who need a simple, reliable system without a learning curve.

Key Features & Pricing

• Native Integration: Syncs flawlessly across all your Apple devices via iCloud, providing ubiquitous access.
• Location-Based Reminders: Get alerted to make a follow-up call or send a text when you arrive at or leave a specific location.
• Shared Lists: Collaborate with an assistant or team members by sharing follow-up lists for specific projects or clients.
• Pricing: Completely free to use on all Apple devices. There are no premium tiers or hidden costs.

For more details, visit the official website: https://www.icloud.com/reminders

Follow-Up Reminder App Features Comparison

Product	Core Features / Highlights	User Experience / Quality ★	Value Proposition 💰	Target Audience 👥	Unique Selling Points ✨
OnSilent 🏆	AI voicemail & call management, spam filter, CRM integrations	★★★★★ Intuitive swipes, time-saving	💰 Saves 8 hrs weekly, cost-effective alt. to admin staff	Busy professionals: brokers, managers, small biz, trades	✨ AI-powered 24/7 assistant, 50+ languages, 100+ integrations
TickTick	Task & reminder management, collaboration, calendar views	★★★★ User-friendly, versatile	💰 Affordable premium	Individuals & teams needing calendar and reminders	✨ Recurring/location reminders, third-party integrations
Todoist	Labels, filters, priorities, collaboration	★★★★ Cross-platform syncing	💰 Free & premium tiers	Personal & professional task management	✨ Robust task management, Google Calendar integration
Microsoft To Do	Due dates, reminders, subtasks, Outlook integration	★★★★ Seamless MS 365 integration	💰 Free	Microsoft ecosystem users	✨ Native Outlook sync, simple & free
Any.do	Shared lists, voice & location reminders, multiple integrations	★★★★ User-friendly, team focused	💰 Limited free features	Families, teams, personal users	✨ Voice entry, Alexa & WhatsApp integrations
Remember The Milk	Smart lists, location reminders, shared tasks, Google Calendar	★★★★ Simple & effective	💰 Premium for advanced features	Individuals & teams preferring simplicity	✨ Flexible reminders, long-standing reliability
Google Keep	Notes, voice/image attachments, color-coding, collaboration	★★★★ Simple, intuitive	💰 Free	Google users looking for light task/reminder tool	✨ Seamless Google integration, note-taking integration
ClickUp	Custom reminders, dependencies, 1000+ integrations, team collab	★★★★ Extensive features, some learning curve	💰 Free version with many features	Teams and power users needing customization	✨ Highly customizable, team delegated reminders
Toodledo	Folder organization, email/SMS reminders, location alerts	★★★ Versatile but slightly outdated	💰 Premium for full features	Individuals & small teams	✨ Broad reminder options including email and SMS
2Do	Offline support, smart lists, deadline reminders, event planning	★★★★ Comprehensive, cross-platform	💰 Pro subscription for advanced tools	Multi-platform personal/task managers	✨ Offline usability, event planning
Capsicum	Time-blocking, habit tracking, focus mode, productivity analytics	★★★★ Structured planning for individuals	💰 Free plan limits tasks	Individual users focusing on habits & routines	✨ Combines planner & habit tracker
Apple Reminders	Due dates, priorities, location reminders, iCloud syncing	★★★★ Native Apple ecosystem use	💰 Free	Apple device users	✨ Deep Apple ecosystem integration

Final Thoughts

Navigating the landscape of digital tools can feel overwhelming, but finding the right follow up reminder app is a game-changer for professionals who depend on timely communication. As we've explored, the "best" app isn't a one-size-fits-all solution. It's the one that seamlessly integrates into your unique workflow, whether you're a mortgage broker juggling loan applications, a real estate agent nurturing leads, or a trades professional coordinating complex jobs.

The key takeaway is to move beyond a simple to-do list mentality. The most powerful applications we've covered, like TickTick with its natural language processing or ClickUp with its project management depth, demonstrate that reminders can be dynamic, intelligent, and context-aware. They transform a passive checklist into an active system for driving your business forward. Your ideal tool should not just remind you what to do, but empower you to do it effectively by linking contacts, notes, and specific times to each task.

How to Choose Your Ideal Follow Up Reminder App

Before committing to a new system, it's crucial to assess your specific requirements. A solo real estate agent has vastly different needs from a small business owner managing a team. Reflect on these critical questions to guide your decision:

• What is your primary use case? Are you tracking sales leads, managing client projects, or simply organising personal and professional tasks? A simple tool like Apple Reminders or Google Keep might suffice for basic needs, whereas a dedicated CRM-style app may be better for lead management.
• How complex are your follow-ups? Do you need simple "call John" reminders, or do you require multi-step sequences with sub-tasks, attachments, and specific notes for each interaction? Tools like Todoist and 2Do excel at handling this complexity.
• What is your tech ecosystem? Your chosen app must play well with the other software you use daily. Consider integrations with your calendar (Google Calendar, Outlook), email client, and other business-critical platforms.
• What is your budget? While many excellent free options exist, such as Microsoft To Do, investing in a paid plan often unlocks advanced features like location-based reminders, sophisticated collaboration, and unlimited task creation that can provide a significant return on investment.

Making Your New System Stick

Adopting a new follow up reminder app is only half the battle; consistent implementation is what yields results. Start small by inputting a few key follow-ups. Build the habit of capturing every commitment and potential follow-up in your app the moment it arises. Resist the temptation to rely on sticky notes or your memory.

True mastery comes from customising the app to your liking. Organise your tasks with projects, tags, or labels that make sense for your business, such as "Hot Leads," "Client Onboarding," or "Supplier Follow-up." By structuring your reminders strategically, you create a reliable, centralised hub for all your commitments, ensuring no opportunity ever slips through the cracks again.

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If you’re a professional who relies on your phone for business, you know that a simple reminder isn’t enough when an incoming call can derail your focus. OnSilent enhances any follow up reminder app by intelligently managing your calls, so you can stay productive without missing critical communications. Discover how OnSilent can help you master your workflow and reclaim your time.